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Privacy Policy

Basic Policy on the Proper Handling of Personal Information

In order to ensure the proper handling of personal information based on the 'Act on the Protection of Personal Information,' we have established this basic policy as an organization.

1. Compliance with Relevant Laws, Regulations, and Guidelines

We will comply with all relevant laws, regulations, and guidelines regarding the handling of personal information.

2. Purpose of Use

We will use the personal information provided to us within the scope of the purposes described in the 'Handling of Personal Information' section below.

3. Third-Party Provision and Joint Use

We may share personal data within the scope described in the 'Handling of Personal Information' section below. Except in such cases, we will not provide the personal information received to any third party without authorization, unless there is a legitimate reason based on laws and regulations."

4. Security Management Measures

We have implemented measures to prevent the leakage, loss, or damage of personal information, and to ensure the proper management of personal information.

  • Establishing basic policies for compliance with laws and regulations and designating contact points to ensure the proper handling of personal data.
  • Implementing regulations regarding the handling of personal data, including responsibilities, duties, and personnel.
  • Monitoring the handling of personal data, addressing any data breaches or incidents, and reviewing safety management measures.
  • Supervising employees who handle personal data and conducting regular training.
  • Managing areas where personal data is handled and preventing unauthorized access by individuals without the proper authority.
  • Implementing access control to personal data databases and protecting against unauthorized access or malicious software.

5. Requests for Disclosure of Retained Personal Data

If we receive a request from an individual or their representative to disclose their retained personal data, we will respond without delay, except in the following cases. If we do not provide disclosure or if the personal data does not exist, we will inform the requester accordingly:

  • If disclosing the data could harm the life, body, property, or other rights and interests of the individual or a third party.
  • If disclosure could significantly hinder the proper execution of our business.
  • If disclosure would violate any laws or regulations.

In addition, if we receive a request to correct, add, or delete personal data, or to suspend its use, erase it, or stop providing it to third parties (hereafter referred to as "Requests for Disclosure, etc."), we will investigate and respond in accordance with applicable laws and regulations.

To submit a request for disclosure or any of the above, please use the inquiry form on our website. In this case, we may ask for documents such as a driver’s license, health insurance card, or power of attorney to verify that the requester is the individual or a legitimate representative with the proper authority.

Inquiry Form：
https://ywnb.f.msgs.jp/n/form/ywnb/YwmZD5aJUTSMzK98ANzy9

6. Contact Point for Questions and Complaints

If you have any questions or complaints regarding the handling of personal information by our company, please contact us using the inquiry form on the website below.

Asahi Printing Co., Ltd. General Affairs Department
Inquiry Form：
https://ywnb.f.msgs.jp/n/form/ywnb/YwmZD5aJUTSMzK98ANzy9

Regarding the Handling of Personal Information

1. Purpose of Use

We will use the personal information provided to us for the following purposes:

  1. Information about Clients and Customers
    • To fulfill obligations arising from transactions and other agreements, and to exercise rights.
    • To make necessary contacts and arrangements for business negotiations and other business-related matters.
  2. Information about Shareholders
    • To send various reports related to shareholder status.
    • To take actions to facilitate smooth relations between shareholders and the company.To take actions to facilitate smooth relations between shareholders and the company.
    • To fulfill legal obligations and exercise rights based on applicable laws.
    • To carry out shareholder management duties based on applicable laws.
  3. Information about Visitors and Applicants to Our Facilities
    • To provide explanations and manage entry to and exit from the facility.
    • To handle inquiries after the visit and manage related information.
  4. Information about Job Applicants
    • To consider and decide on hiring.
    • To provide guidance for pre-employment procedures.
    • To respond to various inquiries and document requests.
  5. Information about Employees, Former Employees, and Their Families
    • For attendance, wage calculations, transfers, evaluations, training, safety, health, and other human resources management.
    • For payments such as wages, social insurance, and welfare-related procedures.
    • For business instructions and necessary communications.
    • For organizational management, including discipline and awards.
    • For achieving other necessary objectives related to company operations.
    • To send newsletters and other communications.
  6. Other Information Collected During Legitimate Business Activities
    • To achieve purposes as informed individually.

2. Matters Regarding Joint Use

We may jointly use information under category 1.(5) within the scope listed below:

  1. Organization Names, Purpose of Use, and Items of Personal Data to Be Shared
    Fraternal Organizations: Organization Names: Choshin-kai, Asahi-kai, Choyu-kai
    Purpose of Use: Labor-management negotiations, providing welfare benefits, and other necessary activities for the operation of fraternal organizations.
    Personal Data to be Shared: Employee number, name, gender, department, position, length of service start date, and other necessary data to achieve the purpose.
    Asahi Printing Group Companies "Company Name, etc. Asahi Printing Group Companies（https://www.asahi-pp.co.jp/en/about/group/）
    （https://www.asahi-pp.co.jp/en/about/group/）
    Purpose of Use: For secondments, inter-group personnel exchanges, and other group business activities.
    Personal Data to be Shared: Employee number, name, gender, department, position, length of service start date, and other necessary data to achieve the purpose.
  2. Responsibility for the Management of the Personal Data: 　　　
    Asahi Printing Co., Ltd.

    'April,1, 2022
    1-1, Ichibanmachi, Toyama City, Toyama
    Ichibanmachi Square Building
    Asahi Printing Co., Ltd.
    Representative Director and President: Shigenori Asahi